Privacy Policy
Last Updated: October 23, 2026
MINGXINGPOLO (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us.
This Privacy Policy explains how we collect, use, store, and protect personal information when you visit mingxingpolo.com, submit an inquiry, request a quotation, upload design files, or communicate with us about custom polo shirt manufacturing services.
By using our website, you acknowledge that your personal information will be handled as described in this Privacy Policy.
1. Information We Collect
We may collect personal information when you interact with our website, submit a contact form, or communicate with our manufacturing team.
Personal and Business Contact Information
Full name
Email address
Phone number or WhatsApp contact
Company or brand name
Country or region
Project and Manufacturing Information
Polo shirt styles and product requirements
Estimated order quantities
Fabric, color, and sizing preferences
Logo designs and customization requirements
Target budgets and delivery expectations
Tech packs, sketches, and reference images
Other information voluntarily submitted with your inquiry
Website Usage Information
Depending on the tools enabled on our website, we may collect technical information such as IP addresses, browser types, device information, pages visited, referral sources, and website interactions.
2. How We Use Your Information
We use the information we collect to support our business operations and provide custom polo manufacturing services.
This may include:
Responding to inquiries and quotation requests
Reviewing product designs and manufacturing requirements
Recommending suitable fabrics and customization options
Preparing quotations and coordinating sample development
Communicating about orders, production, and delivery
Providing customer service and technical assistance
Improving website functionality and user experience
Protecting our website against misuse and security threats
Complying with applicable legal obligations
Where required by law, we process personal information based on an appropriate legal basis, such as consent, contractual necessity, legal obligations, or legitimate business interests.
3. Design Files and Confidential Project Information
As a custom polo shirt manufacturer, we understand that customers may share original designs, brand logos, technical specifications, and other confidential project materials.
We use these materials to review manufacturing feasibility, prepare quotations, develop samples, and fulfill agreed production requirements.
Access to project information is limited to authorized personnel and relevant service providers who need the information to perform their responsibilities.
We do not use customer-submitted designs for unrelated purposes without appropriate authorization.
Customers who require additional confidentiality protection may contact us to discuss a separate Non-Disclosure Agreement (NDA).
4. How We Share Your Information
We do not sell personal information to third parties.
We may share relevant information with trusted service providers when necessary to operate our website or provide manufacturing services.
These may include:
Website hosting and technical support providers
Email and communication service providers
Manufacturing and production partners
Shipping and logistics providers
Professional advisers
Government authorities when legally required
We seek to share only the information reasonably necessary for the relevant business purpose.
5. Cookies and Website Analytics
Our website may use cookies and similar technologies to improve functionality, maintain security, and understand how visitors interact with our content.
Depending on the services enabled, cookies may be used for:
Essential website functionality
Website performance monitoring
Visitor traffic analysis
User experience improvements
Remembering certain website preferences
Where required by applicable law, we request consent before using non-essential cookies.
You may also manage or disable certain cookies through your browser settings.
6. Data Storage and Security
We take reasonable technical and organizational measures to protect personal information from unauthorized access, misuse, alteration, loss, or disclosure.
These measures may include secure website connections, access restrictions, and appropriate management of customer inquiry information.
However, no method of internet transmission or electronic data storage can be guaranteed to be completely secure.
We encourage customers to avoid submitting unnecessary sensitive personal information through general inquiry forms.
7. How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy.
Retention periods may depend on:
The nature of your inquiry
The status of an ongoing business relationship
Manufacturing and order requirements
Customer service needs
Applicable legal and recordkeeping obligations
When personal information is no longer required, we take reasonable steps to delete, anonymize, or securely dispose of it.
8. International Data Transfers
MINGXINGPOLO serves customers in different countries and regions.
Personal information may be processed or stored in China or other countries where our service providers operate.
Where applicable data protection laws require safeguards for international transfers, we take appropriate measures to comply with those requirements.
9. Your Privacy Rights
Depending on your location and applicable data protection laws, you may have certain rights regarding your personal information.
These may include the right to:
Request access to your personal information
Request correction of inaccurate information
Request deletion of personal information
Restrict or object to certain processing activities
Request data portability where applicable
Withdraw consent where processing is based on consent
Submit a complaint to a relevant data protection authority
To exercise your rights, please contact us using the information provided below.
We may request reasonable verification of your identity before processing certain requests.
10. Third-Party Websites and Communication Platforms
Our website may contain links to third-party websites or communication platforms, including WhatsApp and other external services.
These platforms operate under their own privacy policies and terms of service.
We are not responsible for the privacy practices of independent third-party websites.
We encourage visitors to review the relevant privacy policies before sharing personal information through external platforms.
11. Children’s Privacy
Our website is intended for business customers seeking custom polo shirt manufacturing services.
It is not designed for children, and we do not knowingly solicit personal information from children through our business inquiry services.
If you believe a child has submitted personal information through our website, please contact us so that we can review the situation and take appropriate action.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our business practices, website functionality, or applicable legal requirements.
Any updates will be published on this page with a revised “Last Updated” date.
We encourage visitors to review this Privacy Policy periodically.
13. Contact Us
If you have questions about this Privacy Policy or wish to make a request regarding your personal information, please contact us.
Company / Brand: MINGXINGPOLO
Website: https://mingxingpolo.com
Email: info@mingxingpolo.com
Location: Dongguan, China
Contact Page: Contact Us
We will review privacy-related inquiries and respond in accordance with applicable data protection requirements.